Project Assistant – Case Management and Documentation Officer (3)

Area of Operation: Kisumu County.

Reports to: OVC Service Delivery Officer

Purpose of the Position: Provide quality, comprehensive and preventive OVC support i.e. health, education, psychosocial support, economic opportunity, shelter, nutrition, HIV prevention, Social and legal protection, Economic Strengthening e.t.c working together with case workers. The person MUST be knowledgeable on Case Management approach.

Major Duties and Responsibilities


  • Conducts needs assessment for individual OVC and recommend necessary care and support.
  • Make referrals and follow up of OVC under support through home and school visits as per SOPs.
  • Network with other partners to ensure child welfare, well being and survival in the community
  • Map out Private Service providers and leverage OVC support to actualize J2SR.
  • Lead and ensure proper distribution of one time relief services to children in need
  • Conduct CPARA assessments, map out HHs to be graduated and ensure their case closures.
  • Work with HSDO, PA HS and care and treatment partners to advice on the social issues affecting child health and recommend a care plan for the necessary therapy
  • Work with vulnerable families and economic empowerment team to assess and advice on social economic needs of the families
  • Maintain child documentation and profiling for all the OVC in the program
  • Manage and maintain a profile of donor funding to individual families in need
  • Assist the households to come up with a quarterly budget and make follow ups to ensure that the households are incurring expenditure as per the stipulated budget.
  • Cascade JMW initiatives.

Communication support

  • Writing a Child Status Progress report on a quarterly basis
  • Developing a school lists for all school going children at all levels
  • Assist in any other communication need between the organization and the OVC
  • Develop and manage a child profiling system.
  • Document all case management procedures in the site office.

Child Participation

  • Ensure child and community participation in Co-Creation.
  • Ensure child participation in special events like; the day of the African Child, world Malaria day, World AIDS day, clean up exercises amongst others.
  • Train the OVC on different life skills areas and supervise their progress
  • Identify challenges that the OVC may be experiencing and identify possible solutions.
  • Assist to carry out holistic empowerment of the OVC
  • Ensure all caregivers are registered in Village Savings and Loaning groups where they abide by the groups laws and undergo continuous capacity building.
  • Properly maintain parent/guardian group lists

OVC Preventive services

  • Spearhead the delivery of Parenting For Lifelong Health Programme for Adolescents- SINOVUYO/ SHUJAA (PLH 9-17) (Coach and facilitation)
  • Spear head ECD and positive parenting initiatives
  • Coaching Boys Into Men (CBIM)

Internal Administration

  • Lead and capacity build a team of Case workers at the site office.
  • Writing monthly status reports
  • Document monthly success stories/best practices for replication
  • Complete the home visits records as well as OVC information and submit the same to the supervisor
  • Assist in Coordinating, monitoring and supervising the implementation of OVC activities
  • Write and analyze the field reports before submission to the supervisors
  • Attend meetings whenever called for and participate with opinions and ideas.
  • Actively participate in the Psycho-Social Support, for Orphaned and Vulnerable Children and build the community’s capacity to eventually run the PSS on their own.
  • Champion OVC QI activities and Site Improvement Monitoring Systems (SIMS).
  • Any other duties and responsibilities assigned by the supervisor from time to time and which are geared towards achieving the overall goal of home visitation.

Level of education and Professional Qualifications

  • Minimum Diploma in Social Sciences and any other relevant studies.
  • Must have at least 3 years experience working with high number of OVC burdens preferably with USG funded project.
  • Computer skills in Microsoft Office.
  • Ability to ride a motorcycle with a Valid  Motor cycle Riding licence
  • High analytical skills.
  • Records Management Training.