HES Assistant

Area of Operation: Kisumu County.

Reports to: Household Economic Strengthening Officer

Job Summary:

The HES Assistant will support HES Officer in capacity strengthening by providing training, majorly on SILC and technical support to households and Caregiver groups, focusing on implementing and managing farm enterprises, financial education, market opportunity identification/assessment, entrepreneurship and business development services with the goal of achieving STABLE Domain in Case management.

Specific Responsibilities:

  • Work closely with HES Officer on day to day operations and planning of all activities.
  • Work with the Case Management Systems tools to track household progress.
  • Facilitate group interactions through regular communication and site visits to support the successful implementation of HES project activities across project area.
  • Supervising and capacity building of HES mobilizers through refresher training and guiding on HES tools administration to achieve desired and accurate results.
  • Collaborate with case managers at the site offices towards achieving HH graduation.
  • Build capacity of groups on SMART skills to better manage enterprises and engage with established markets and new market linkages.
  • Train SILC groups in 7 Steps of Marketing (market analysis, access to information and inputs, working with financial institutions, business plan development) and link them to local markets, existing associations, financial institutions and stakeholders working in the agriculture sector. 
  • Work closely with Farmer to Farmer to provide technical assistance to farmer-focused SILC and caregiver groups where appropriate.
  • Use appropriate project management tools to plan, review and track implementation of the project with minimum wastage of project resources.
  • Ensure a culture of accountability and learning through regular monitoring to project sites, providing oversight of studies and assessments and proper documentation of tools and promising practices to contribute to learning and building the evidence around economic strengthening, household graduation and transition.
  • Document project results and impact in various forms, including media stories, lessons learnt, case studies and client satisfaction.
  • HES data entry into different system and generating reports as may be required by the office on timely basis.
  • Attending and participating in HES related training and workshops as will be directed by the office.

KEY Competencies:

  • Knowledge of microfinance, SILC, Village Saving and loaning and Table banking.
  • Networking skills;
  • Strong organization skills;
  • Ability to work independently, think innovatively and strategically, and work effectively within a team;
  • Excellent verbal and written communication skills in English and Swahili;
  • Ability to work under pressure and within deadlines.

Required Qualifications and Experience:


  • Diploma in Community development, agricultural economics, Agricultural Education and Extension, Agri-business management, Business administration or related field.


  • At least 3 years’ experience in working with local community development project preferably with microfinance institutions or USG funded project.
  • Proficiency in MS Office Suite including Word, Excel, Outlook, and PowerPoint.
  • Experience working with small scale farmers and/or value-chain development, business development, entrepreneurship, financial services with a focus on vulnerable populations with USG funded projects.
  • Demonstrated experience in community mobilization, organization, management and mediation among local actors and partner capacity building.
  • Demonstrated experience in training, design, delivery and mentoring in subject matter relevant to this position.
  • Must be a holder of Valid Motor cycle riding licence.

Required Travel:

Travel within the project area at least 90%


If you meet the above requirements, please send your cover letter with current and expected salary, CV, copies of relevant certificates. Attach a copy of police clearance certificate (certificate of good conduct)

Address to THE DIRECTOR GZA-CBO, PO BOX 2123-40100

Email: info@greenzoneagencies.co.ke cc greenzonejobs@gmail.com  with your daytime contacts (cell phone number) to reach us latest Friday, 26th November, 2021.

Or deliver to GZA office along Kisumu-Busia rd. next to Shell Filling Station at Tiengre.

Only shortlisted candidates will be contacted; GZA does not charge any fee for these positions.

Project Assistant – Case Management and Documentation Officer (3)

Area of Operation: Kisumu County.

Reports to: OVC Service Delivery Officer

Purpose of the Position: Provide quality, comprehensive and preventive OVC support i.e. health, education, psychosocial support, economic opportunity, shelter, nutrition, HIV prevention, Social and legal protection, Economic Strengthening e.t.c working together with case workers. The person MUST be knowledgeable on Case Management approach.

Major Duties and Responsibilities


  • Conducts needs assessment for individual OVC and recommend necessary care and support.
  • Make referrals and follow up of OVC under support through home and school visits as per SOPs.
  • Network with other partners to ensure child welfare, well being and survival in the community
  • Map out Private Service providers and leverage OVC support to actualize J2SR.
  • Lead and ensure proper distribution of one time relief services to children in need
  • Conduct CPARA assessments, map out HHs to be graduated and ensure their case closures.
  • Work with HSDO, PA HS and care and treatment partners to advice on the social issues affecting child health and recommend a care plan for the necessary therapy
  • Work with vulnerable families and economic empowerment team to assess and advice on social economic needs of the families
  • Maintain child documentation and profiling for all the OVC in the program
  • Manage and maintain a profile of donor funding to individual families in need
  • Assist the households to come up with a quarterly budget and make follow ups to ensure that the households are incurring expenditure as per the stipulated budget.
  • Cascade JMW initiatives.

Communication support

  • Writing a Child Status Progress report on a quarterly basis
  • Developing a school lists for all school going children at all levels
  • Assist in any other communication need between the organization and the OVC
  • Develop and manage a child profiling system.
  • Document all case management procedures in the site office.

Child Participation

  • Ensure child and community participation in Co-Creation.
  • Ensure child participation in special events like; the day of the African Child, world Malaria day, World AIDS day, clean up exercises amongst others.
  • Train the OVC on different life skills areas and supervise their progress
  • Identify challenges that the OVC may be experiencing and identify possible solutions.
  • Assist to carry out holistic empowerment of the OVC
  • Ensure all caregivers are registered in Village Savings and Loaning groups where they abide by the groups laws and undergo continuous capacity building.
  • Properly maintain parent/guardian group lists

OVC Preventive services

  • Spearhead the delivery of Parenting For Lifelong Health Programme for Adolescents- SINOVUYO/ SHUJAA (PLH 9-17) (Coach and facilitation)
  • Spear head ECD and positive parenting initiatives
  • Coaching Boys Into Men (CBIM)

Internal Administration

  • Lead and capacity build a team of Case workers at the site office.
  • Writing monthly status reports
  • Document monthly success stories/best practices for replication
  • Complete the home visits records as well as OVC information and submit the same to the supervisor
  • Assist in Coordinating, monitoring and supervising the implementation of OVC activities
  • Write and analyze the field reports before submission to the supervisors
  • Attend meetings whenever called for and participate with opinions and ideas.
  • Actively participate in the Psycho-Social Support, for Orphaned and Vulnerable Children and build the community’s capacity to eventually run the PSS on their own.
  • Champion OVC QI activities and Site Improvement Monitoring Systems (SIMS).
  • Any other duties and responsibilities assigned by the supervisor from time to time and which are geared towards achieving the overall goal of home visitation.

Level of education and Professional Qualifications

  • Minimum Diploma in Social Sciences and any other relevant studies.
  • Must have at least 3 years experience working with high number of OVC burdens preferably with USG funded project.
  • Computer skills in Microsoft Office.
  • Ability to ride a motorcycle with a Valid  Motor cycle Riding licence
  • High analytical skills.
  • Records Management Training.
Data Assistants


Reporting to the MEL Officer, the Data Assistant is primarily responsible for data entry of and addressing system/hardware challenges, data cleaning, verification, validation and updating of the records to (GZA) OVC project in co-ordination with the Case Managers and case workers. S/He will ensure proper data entry and filing system for the data collected in the field as per SOP.


  • Ensure OVC/household folders are established in an effective and efficient manner and is up to date and filing is done as per SOP.
  • Working with project staff to resolve questions, inconsistencies or missing data and verify accuracy of data before entry into (CPIMS) and any electronic systems.
  • Prepare data collection and analysis tools and distribute to Case Workers.
  • Weekly targeted household visits to verify data at the HH Level.
  • Ensure prompt entry of all data from source documents into summary registers or data bases in the required format.
  • Generates summary reports and responds to enquiries regarding CPIMS and OVC databases to the Case Managers and beneficiaries.
  • Maintain confidentiality of information on source documents and in databases.
  • Report monthly, quarterly and yearly progress of all project activities to the supervisor and organization as required
  • Provide mentorship, guidance and supervision to the Case Workers on filling and filing OVC documents.
  • Verifying data and ensuring entries are correct daily and backing up data.
  • Coordinates with the Case Managers in ensuring that required data is timely sent to project MEL Officer.
  • Custodian of all MEL SOPs at site level.
  • Ensure monthly Data Review meetings are planned, undertaken and reported.
  • Updating talking walls with monthly data including but not limited to validity, suppression and retention.
  • Any other duty as will be assigned by the supervisor.


Academic Qualification:

  • At least a Diploma in IT or Health Records or relevant academic qualification. A degree will be an added advantage.

Professional Experience:

  • Proven experience as a Data Assistant or equivalent for at least 3 years working with CPIMS is desirable.
  • 3 years data entry and data cleaning experience in a USAID funded OVC project will be an added advantage.
  • Proven experience of fast typing/data entry skills is strongly desired.
  • Excellent knowledge of word processing tools and spreadsheets (MS office Excel, Word and PowerPoint).

Skills and Abilities

  • Demonstrated ability to work with and in teams.
  • Excellent organizational skills and ability to prioritize tasks in a timely manner.
  • Ability to ride a motor cycle with valid motor cycle riding license.
  • Excellent oral and written communication skills.
  • Ability to work under pressure.

Job Description Details 

The Finance and Administration Assistant (FAA) is responsible for providing support in the various finance and administration functions, which include bookkeeping, financial management, procurement, recruitment, staffing and employee welfare. The FAA will also support in preparation and generation of various reports for employee and management action.

Key Functions of the Job

The Finance and administration Assistant will undertake various duties which include but not limited to the following:-

  • Support the preparation of payment voucher, cheques and petty cash payments when required to.
  • Assists the finance department in the preparation of the annual operations plan
  • Ensure that any financial policies are implemented and adhered to, under the guidance of the Finance and administration Officer
  • Point out any queries’ that may arise in the course of his/her work for the attention of the immediate supervisor
  • Compile and update the inventory and fixed asset registers of all the sites as assets are acquired.
  • Spearhead monthly inventory/stock control audits.
  • Assist with establishment of proper record keeping and filing for reporting.
  • Support in the procurement process.
  • Manage office petty cash
  • Ensure that staff are well facilitated
  • Act for the finance officer in his/her absence.
  • At all times ensure that personal data of donors, sponsors,  beneficiaries and their families as well as GZA CBO co-workers Is handled with confidentially and in integrity.
  • Support in monthly project financial reporting
  • Provide support during external and internal audits
  • Ensuring accurate and proper record keeping of employee information.
  • Participate in the reviewing of the Organization’s HR policies.
  • Manage both vehicle and personnel logs for the organization.
  • Developing short term and long term Human Resource planning strategies.
  • Management of employee relations including employees’ disciplinary issues, grievances and conflicts and documenting the evidence.
  • Support in the management of staff attendance and leaves.
  • Supervise the office assistants, drivers, storekeepers and security personnel

Required Qualifications/Abilities

  • Bachelor’s Degree in Accounting, Administration and Finance
  • At least 3 years’ experience in Finance, administration and Human resource
  • Possess working knowledge in labor and employment laws.
  • Hands on Experience in Ms excel and QuickBooks Accounting software
  • At least 3 years’ experience in implementation of US Government-funded projects.
  • Professional Qualification at least CPA Part 3

Additional Required Qualities:

  • Ability to work well with others in a team environment.
  • Ability to multi-task.
  • Excellent time management skills.
  • Ability to work for long hours.
  • Ability to pay attention to detail.
  • Required Travel: Travel within the project area at least 10%
Project Assistant-Health Services (PA-HS) (2 positions)

Area of Operation: Kisumu West Sub County- Kisumu County.

Overall Purpose: PA-HS will work under the supervision of HSDO. He/ She will also work with a team of case managers at site offices to capacity build Case Workers (CHVs), Link Desk Persons (LDPs), CALHIV and HIV positive caregivers on HIV education. The PA –HS will be expected to manage a team of LDPs in CALHIV case identification-(CALHIV, PMTCT and HEI), enrolment and health related service delivery to the said beneficiaries.

Specific Responsibilities:

  • With support from HSDO conduct CALHIV co-creation activates to inform and improve OVC programing.
  • Spearhead formation and facilitation of OTZ Clubs/PSSGs
  • With the help of Case managers and LDPs, spearhead scheduling and participation in MDTs, and Case conferencing for HIV positive OVC suspected to be failing treatment.
  • With support from case managers, characterize and formulate joint suppression plans with the care and treatment partners for HIV positive OVC suspected to be failing treatment
  • Participate in CME and facility data review meetings.
  • With the help of Case managers, case workers and LDP, spearhead follow up and share information on LTF CALHIV at facility.
  • Work together with case Managers to ensure targeting of CALHIV services is done.
  • Work with the Case Mangers and spearhead HIV/AIDS S&D campaigns within the coverage areas.
  • Verifying CALHIV data at the facility and ensuring entries on CALHIV trackers are accurate and up to date. Ensure CALHIV data from the facilities capture defined variables.
  • Coordinates with the Case Managers and DA’s in ensuring that required data is timely sent to HSDO and project MEL person.
  • Follow up CALHIV referrals for treatment at facility, spearhead bill waivers for the needy HHs.
  • Work with Case managers, Case workers and LDPs to ensure daily filing of HIV information in CALHIV files-including case plan updates and changes.
  • Work with the Case Managers and LDPs to track and maintain Bi-directional referral registers (referral inn and referral out) for CALHIV, other OVC and HIV positive caregivers at the site offices.
  • Ensure the Case workers and LDPs understand all the SOPs on CALHIV and related services
  • Track and enroll children of KEY POPULATION within the coverage areas.
  • With the help of Case Managers, Track, Monitor and document CALHIV HH performance on Healthy domain under case management.
  • Document monthly success stories on CALHIV for replication
  • Work with QITs at LAAC to inject quality in provision of health services.

Required qualifications and experience:

  • Diploma in Nursing, Community health, Nutrition, public health and other relevant academic qualifications.
  • Candidates with practical experience (3 years plus) working in health facility setting (medium or high volume) in PMTCT, MCH or CCC clinics will have an added advantage.

Knowledge, Skills and Abilities:

  • Willingness and flexibility to work long hours
  • Proficiency in written and spoken English and Swahili.
  • Excellent knowledge of Microsoft Office;
  • Strong organizational and interpersonal skills and ability to work in a team-oriented setting;
  • Valid Motor cycle Riding licence will be an added advantage.
  • Ability to speak local language will be and added advantage.